Procurement
Everything your back-office paperwork needs.
We've set this page up so a practice administrator can finish vendor onboarding in one pass. If something is missing, ask — we'll add it here so the next practice doesn't have to.
| Legal entity | HackFirstAid Medical (subsidiary of HackFirstAid) |
| NAICS codes | 541512 (Computer Systems Design), 541611 (Admin Mgmt Consulting), 621xxx referrals as appropriate |
| W-9 / W-8 | Provided on request at signing |
| Business Associate Agreement | Executed with every paid customer at signing. HHS-sample-derived template available for review. |
| Insurance — E&O / Cyber liability | Evidence of coverage available on request; required posture confirmed before first paid engagement. |
| Billing terms | Annual or monthly. Calendar-year alignment default; fiscal-year on request. Net 30. |
| Payment | ACH preferred. Card and check accepted. |
| Canadian practices | Billed in USD by default; CAD invoicing on request. |
| Data residency | We do not store customer PHI. All customer-side PHI stays on customer systems. |
For purchasing thresholds: Practice-tier annual pricing is built to fall under most state Medicare-billing single-quote thresholds. Multi-location pricing available on request; volume break begins at three locations.